Assistant Manager of Accounts Payable

<div class="content-intro"><p>Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.</p></div><p><strong>Job Summary</strong></p> <p>The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The Assistant Manager’s core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, supervise and support junior team members and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross-functional and resilient team.</p> <p><strong>Job Responsibilities</strong></p> <ul> <li>Oversee invoice and expense processing and payment</li> <li>Oversee requests and queries to AP and ensure timely resolution</li> <li>Ensure compliance with firm policy and procedures</li> <li>Identify opportunities for process improvement, plan and execute process improvement initiatives</li> <li>Manage 1099 and sales & use tax reporting</li> <li>Setup vendors and proactively maintain the vendor database</li> <li>Ensure AP team is addressing daily bank reconciliation open items</li> <li>Provide training and guidance for AP staff including daily direct supervision and longer-term growth and development of the team</li> <li>Maintain and create detailed procedures of AP tasks</li> <li>Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership</li> <li>Participate as a team member on special projects and perform ad hoc analysis</li> <li>Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold.</li> </ul> <p><strong>Knowledge, Skills and Abilities</strong></p> <ul> <li>Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.</li> <li>Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner.</li> <li>Enthusiastic, results-oriented, can-do approach to manage vo