Paralegal - Estates & Trusts - Naples

*** Non Recruiters Job ***   Posted on September 10, 2025 Culture and Engagement at Dentons Fostering an inclusive and welcoming culture is a core priority at Dentons. We are committed to creating an environment that values and respects the contributions of all colleagues. By attracting, supporting, promoting and retaining highly qualified individuals of various backgrounds and experiences, we strengthen our ability to provide innovative solutions, deliver exceptional client service, and advance the success of our Firm. Dentons takes an active approach to promoting a collaborative and inclusive workplace by investing in professional development and culture initiatives. Responsibilities and practice Dentons Cohen & Grigsby is seeking a full-time experienced Estates & Trusts Paralegal for our Naples, Florida office; this is an in-office position. This position will support the Estates & Trusts Practice Group and will report to the Estates & Trusts Practice Group Lawyers. In brief, research law, investigate facts, and prepare documents to assist the Estates & Trusts Lawyers by performing the following duties: Under the supervision of a lawyer, values assets, prepares accountings related to trust and estate administration and various tax returns including federal estate tax, fiduciary income taxes, reports Prepares drafts of various estate plan documents, codicils, agreements, forms and status reports Prepares and delivers communications to clients, estate administrators, beneficiaries, interested parties Research simple to complex legal and factual issues and summarizes for internal and external review and use Assists with the creation, organization and maintenance of forms, client materials and attorney work product in software and databases including Microsoft Word, Microsoft Excel, etc. Drafting client's documents for review by an attorney; documents that are commonly prepared by a probate paralegal include Estate Planning documents, such as Wills, Powers of Attorney, Healthcare Directives, and Living Wills, and Probate Estate documents such as Petitions, Motions, Testamentary Letters, Inventories, Accountings, and Notices Assists with on-going administrative client matters including preparation of routine EINs, tracks various calendaring events, tracks billable and non-billable time and inputs into timekeeping system, adheres to firm's administrative standards Assist with trust administration tasks such as maintain trust accounts, bill payments, bank reconciliations, correspondence, and communications regarding same Assists with the drafting of letters, making phone calls, and sending faxes to various other professionals. This may include: Working with banks to help personal representatives collect estate assets, arrange the return of a vehicle on which it holds a loan, or help an employee who is personal representative of an estate Notifying creditors of the estate’s intention not to pay a bill, negotiating a compromise, or arranging for payment of a debt Arranging for income, gift, or inheritance taxes to be prepared Collecting assets from retirement, investment, and other accounts Position requirements Personal skills/attributes Analytical - Synthesizes complex or diverse information; Collects and researches data Design - Demonstrates attention to detail Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully Interpersonal Skills - Focuses on solving conflict, maintains confidentiality Oral Communication - Listens and gets clarification; responds well to questions Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; is able to read and interpret written information Teamwork - Balances team and individual responsibilities; contributes to building a positive team spirit Professionalism - Accepts responsibility for own actions; follows through on commitments Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality Attendance/Punctuality - Is consistently at work and on time Dependability - Follows instructions, responds to direction; commits to long hours of work when necessary to reach goals Initiative - Takes independent actions and calculated risks; asks for and offers help when needed Technical skills Proficiency in Microsoft Office Suite, PDF creation tool(s), document management software, Elite or other timekeeping software, Internet, and estate administration, accounting & tax preparation software required Other requirements Bachelor’s or Associates Degree required or Paralegal Certificate and equivalent experience Minimum of 5-8 years of Estates & Trusts experience Demonstrated knowledge of trust and estate accountings and principal and income accounting concepts; Florida estate and trust law; probate administration processes and procedures; Probate Court rules; duties and obligations of trustees and personal representatives Must have superior communication skills and be able to work in a team environment Ability to work independently to organize large amounts of data, both hardcopy and electronic, into an easily retrievable system Must have the ability to meet deadlines and work well under pressure Must have the ability to interact and work productively with all levels of firm staff Professional demeanor, attention to detail, and great organizational skills are essential Strong verbal, written, analytical, organizational, and interpersonal skills Strong computer technical skills and demonstrated ability to learn new software Ability to maintain discretion and privacy with confidential matters and documents Ability to recognize and comprehend facts and legal concepts Ability to lift boxes up to 25 lbs., and to transport files, documents and office supplies throughout the office Excellent client service, ability to work overtime and travel as needed Equal opportunities Dentons Cohen & Grigsby is an Equal Opportunity Employer. How to apply Search Firms We are not accepting search firm submissions for this position. Direct applicants Direct applicants may click below to email Brandon Zimmerman, Director of Human Resources (brandon.zimmerman@dentons.com). About Dentons Redefining possibilities. Together, everywhere. For more information visit dentons.com Brandon Zimmerman Director of Human Resources, Dentons Cohen & Grigsby Email me Please refrain from contacting Dentons lawyers directly regarding any candidate submissions. Lateral Partner and Counsel Submissions In order to submit a partner or counsel candidate for consideration, you may contact a member of our Legal Recruitment team, listed below. If you submit your candidate in any other manner, we will not recognize the candidate as having been introduced to us by you. Lateral Associate and Professional Submissions We only accept search firm submissions for posted associate searches that are specifically open to search firms. Unsolicited associate submissions are not considered valid. Search firms should review each posted associate position for any search firm-specific restrictions. If a posted position is open to search firms, applications must be submitted using our online application. If you wish to submit your candidate for more than one open search, you must submit the candidate separately for each search, using that job’s unique application link. If you previously sent an unsolicited submission and wish to submit that candidate for a newly opened search, you must submit that candidate using the appropriate application link (the unsolicited submission is not considered valid). If you submit an associate or professional candidate in any other manner, we will not recognize the candidate as having been introduced to us by you. Search Firm Agreements If we are interested in pursuing your candidate, our Legal Recruitment team will ensure that a signed agreement is in place. Please note that our agreement automatically terminates two (2) years after the date the agreement is executed. Search firms are required to sign a Dentons agreement; Dentons does not sign agreements sent by individual search firms. Legal Recruitment Contacts Candidate submissions must be submitted according to the above guidelines. Questions regarding search firm fee agreements or problems submitting a candidate online may be directed to Annie Johnston. All other inquiries can be directed to the appropriate legal recruitment contact. Please note that at Dentons US, the recruitment team is aligned by practice group.