Marketing Coordinator

Department: Marketing/Communications About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. This position provides marketing and project support for the Marketing Department’s essential operations functions, events, and special initiatives. In addition to coordinating a range of responsibilities, the ideal candidate will have keen attention to detail, be proactive in support of the team, contribute ideas, and anticipate any obstacles or opportunities, acting with a sense of urgency and personal responsibility. This hybrid position offers a work schedule of 3 days a week in our Philadelphia, Seattle, or DC office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Marketing Coordinator within our Marketing & Business Development team, you will work with the Chief Marketing and Business Development Officer, the Director of Marketing, and the Marketing Operations Manager as a vital part of the operations team. Responsibilities and projects include, but are not limited to: Assistance with implementing and maintaining process improvements and related organizational tools. Monthly credit card reconciliation and reimbursement requests. Maintain the department’s central library of work product and conduct monthly audits of the library. Update Marketing Handbook as necessary and handle new hire training. Responsible for the Marketing Department intranet pages. Coordinating the invoices and expenses for $7M of budgets. Maintain marketing Net Docs file structure. Prepare client data reports. Manage department training calendar. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Experience: The ideal candidate brings at least three years of experience in a corporate or professional services environment, with strong writing and editing skills and the ability to communicate complex subjects clearly and concisely. They demonstrate sound judgment, analytical thinking, and a client‑service mindset, along with excellent attention to detail, organi