Assistant

The Assistant is responsible for providing executive level administrative support to attorneys of the firm by effectively managing day-to-day activities and the flow of information and maximizing their attorneys’ time and productivity. Responsibilities Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities; including assisting in meeting targets and deadlines Manage daily coordination of attorneys’ Outlook calendars and use creative problem solving skills to solve challenging scheduling requirements. Act as the gatekeeper for prioritizing conflicting needs Answer multiple phone lines; screen and direct calls them as appropriate Coordinate internal and external meetings, programs and events. Arrange proper logistics based on meeting requirements Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department Serve as first point of contact as it relates to managing attorneys’ schedule, travel arrangements, billing, document production (e.g. redlining, formatting, etc.) and other tasks Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date Prepare attorney diaries through Firm diary application (Intapp) Organize and maintain key documents in the appropriate workspaces in the document management system Utilize various office machines to transmit data, print, duplicate, fax and PDF Create and maintain attorney files using alphanumeric systems Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs Prepare and process client bills, working closely with Billing department Create, revise and proofread letters and various legal documents Provide backup coverage for other assistants and receptionists Perform other duties as assigned Required Skills Ability to effectively present information verbally and in writing Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications Proficiency in Microsoft Word and Excel Basic math skills: addition, subtraction, multiplication, division Strong attention to detail Must be able to work collaboratively in a team environment Ability to use diplomacy and discretion in relaying information Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment Preferred Skills Basic knowledge of Microsoft PowerPoint Required Experience Minimum of 3 years of administrative experience in an office or professional services setting Required Education High School diploma or GED equivalent Preferred Education Four-year college degree Salary Information DC Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting. The actual salary offered will depend on a var