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Administrative Specialist III

Missoula Restructuring Group

Montana, MT

Are you an organized, adaptable professional who thrives in a fast-paced environment?&nbsp;The Missoula Parking Commission is seeking an experienced Administrative Specialist III&nbsp;to provide essential administrative and technical support that keeps our operations running smoothly. In this role, you'll be a Key administrative resource for the department—handling everything from customer service and records management to data entry and internal coordination. Your work will directly support the efficiency of our services, helping ensure Missoula’s parking system remains accessible, responsive, and effective for our community.This position offers the perfect blend of independent responsibility and collaborative teamwork. You'll manage a variety of critical functions—like processing payments, coordinating departmental communication, assisting with payroll and onboarding, and maintaining our records and digital platforms. If you’re someone who enjoys variety in your workday, is comfortable juggling multiple priorities, and takes pride in delivering excellent service, we encourage you to apply and bring your skills to a team that helps keep Missoula moving.Priority screening of applications will begin on Wednesday, April 22, 2026.&nbsp;Applicants applying on or after this date will only be considered if a competitive applicant pool is not received.&nbsp; To Apply:&nbsp;All applicants must submit&nbsp;the&nbsp;City of Missoula application&nbsp;AND Cover Letter&nbsp;explaining your interest in this position and detailing how your experience and education meet the qualifications.Failure to attach the cover letter will result in your application being incomplete, and therefore, not reviewed by the hiring manager. Resumes will not be reviewed. All details should be entered on the application.&nbsp; **The full range for the position is $25.49 - $29.69/hour and will increase each year for longevity and cost of living adjustments. <div style="text-align: center;"><img src="https://secure.neogov.com/images/AgencyImages/jobposting/11903/jobpostings/image/20260407104655_MPC Logl.png" style="width: 173px;" class="fr-fic fr-dii" data-uw-rm-alt-original="" alt="" data-uw-rm-alt="CT"></div> This position exists within multiple departments each with varying duties and responsibilities specific to the business needs of the assigned department and/or work unit(s); not all items listed will apply to every position; some departments/work units may have multiple Administrative Specialist III positions dividing responsibilities into their area of focus. <ul style="margin-bottom: 3pt"><li>Oversee assignment of administrative support functions for the department or work unit, including training and directing work of part-time, temporary, or volunteer employees.</li><li>Perform customer service functions such as greeting patrons, receiving, and securing payments, providing general information and direction to inquiries regarding policies and services, etc. </li><li>Provide routine administrative support through answering phones, distributing mail, ordering office supplies, monitoring and scheduling appointments and/or facilities, routing contracts for signatures, preparing reports, making copies, etc. </li><li>Maintain inventory of various supplies and equipment, including office supplies, staff uniforms, communication devices, tools, etc.</li><li>Oversee and maintain files, records, databases, policy manuals, correspondence, and other documents.</li><li>Assist in managing records disposal, in accordance with current standards.</li><li>Draft and distribute written materials, including memoranda, correspondence, brochures, etc.; design and format forms, reports, and department/work unit procedures; compile statistical data.</li><li>Coordinate department/work unit processes and services with various City and community entities to ensure coordination and alignment of activities.</li><li>Provide administrative support to various committees, boards, and commissions, including preparing and distributing agenda packets, audio/visual technical assistance, recording and transcribing meeting minutes, etc.</li><li>Coordinate and maintain safety meetings and materials.</li><li>Perform data entry from various sources into department specific databases and web-based applications; process and prepare requests for information from various databases and applications; analyze various data points to provide accurate information to assist in various aspects of the department.</li><li>Maintain department’s website and social media platforms accordi

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Administrative Specialist III

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