Litigation Practice Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Litigation Practice Coordinator will play an active role in supporting strategic and tactical initiatives to help advance business goals and the day-to-day litigation operations of the litigation practice groups, including facilitating and overseeing litigation budgets, staffing, utilization, e-billing requirements, and supporting overall litigation strategy for designated litigation teams. The Litigation Practice Coordinator is responsible for providing comprehensive support to the firm's litigation team, including trial concierge services, hotel organization, contract review, war-room setup, vendor contacts, litigation research, business development, and evaluating litigation tools, as well as basic administrative responsibilities. ESSENTIAL JOB FUNCTIONS Partner with peer administrative departments (e.g., Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, Client Care) to support business and litigation strategy as set out by the Department and Practice Groups. Oversee processing of litigation trial team billing, disbursements, and payments, working with the firm billing team to resolve issues or outstanding WIP and AR. Assist the designated litigation teams on various initiatives and workflow as needed. Identify, assess and implement technology and innovation concepts to improve efficiency and service models. Support the Senior Litigation Manager, Practice Directors and other Practice Management team members on special projects. Arrange and manage travel itineraries for trial team members, including flights, ground transportation, and hotel accommodations. Organize and manage catering services for trial team members. Maintain detailed records of all arrangements and expenses for accurate reporting and reimbursement. Act as a liaison between the trial team and external vendors, such as hotels, transportation services, and catering companies. Handle any logistical challenges that arise during the trial and anticipate potential issues and proactively develop solutions to avoid disruption. Collaborate with the eMerge team to ensure all trial technology and equipment are set up as needed. KNOWLEDGE, SKILLS AND ABILITIES: Sound knowledge of litigation processes and staffing requirements of large-scale litigation. Ability to exercise tact and discretion involving sensitive and confidential matters. Ability to work independently as well as on a team and collaborate effectively across administrative departments and Practice Group in all offices. Ability to be open-minded, flexible, and manage multiple partnerships with attorneys and non-attorneys simultaneously. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, even when under pressure. Ability to communicate clearly and effectively, in oral and written form, with people at all levels within the Firm. In-depth understanding of Microsoft Office suite is preferred, with an ability to quickly learn and utilize additional software solutions. Demonstrates an “ownership” mentality, flexibility, initiative, and a positive attitude. EDUCATION AND/OR EXPERIENCE: Bachelor’s Degree or any combination of experience and education that demonstrates the ability to perform the essential functions of the job. Minimum of five (5) years of experience working in a law firm, with a focus on litigation. Minimum of five (5) years of experience in trial support, preferably as a paralegal. Experience managing trial needs preferred. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience. Hiring Salary Range: $70,000.00 - $110,000.00 About Us Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.