Benefits Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Benefits Coordinator is responsible for providing administrative and customer service support across all Benefit programs, including health and welfare, retirement, time and absence, and well-being, under the guidance and support of Senior Benefits Managers and the Director of Total Rewards. Essential Job Functions: Support the daily administration of all Total Rewards programs, including health and welfare, retirement, time and absence, and well-being initiatives. Review staff timecards for accuracy and completeness in preparation for bi-weekly and semi-monthly payroll processing. Monitor benefit enrollments and changes (e.g., new hires, life events, terminations) to ensure completion within designated deadlines. Process benefit elections and changes in vendor and HR system, ensuring timely updates and accurate coverage and contribution details. Utilize the firm’s self-service and HR system to generate notices, updates, and reports for relevant administrative departments. Prepare and maintain files and records, ensuring accuracy, compliance, and confidentiality. Respond to and help resolve Total Rewards and benefits inquiries including health and welfare, retirement, time and absence, and well-being questions from lawyers and staff, escalating complex issues as appropriate. Support team leadership in administering leave of absence and time away programs, including tracking, documentation, and communication. Assist in coordinating well-being programs and initiatives, including communications, registrations, and participation tracking. Assist with the preparation and distribution of quarterly and other periodic Total Rewards and benefits communications and mailings, including open enrollment materials and program announcements. Collaborate with internal and external clients, including HR and benefits and Total Rewards team members, vendors, and other firm departments, to complete assignments and resolve issues. Contribute to fostering an environment of superior customer service to all firm personnel. Maintain the highest level of discretion and professionalism when handling sensitive employee information. Maintain a high level of accuracy and attention to detail when entering and reconciling benefits and Total Rewards data across HR platforms and vendor systems. Occasional overtime may be required. Maintain strict confidentiality of all firm and employee information. Knowledge, Skills and Abilities: Willingness to learn and develop skills in all areas of Total Rewards (health and welfare, retirement, time and absence, and well-being). Strong customer service and communication skills with the ability to work professionally with lawye