Administrative Practice Coordinator - Wilmington Delaware

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking an Administrative Practice Coordinator to join our Firm. The Coordinator will provide high-level, administrative support to the Litigation Practice Area. Responsibilities include managing administrative tasks, coordinating travel arrangements, supporting business development and marketing efforts and executing other complex tasks and projects. This individual will work closely with the office practice leader along with other Firm departments and business services professionals to ensure exceptional client service. This position will be based in our Wilmington, Delaware, office and has a hybrid in-office/remote working schedule. The Administrative Project Coordinator will be responsible for: Administrative Tasks Performs various complex assignments under time-sensitive deadlines, such as coordinating travel (including visa and passport materials) and managing calendaring and scheduling requests. Enters attorneys' time records, submits expense reports and assists with processing and payment of vendor invoices. Collaborates with Partners and Client Accounting to ensure up-to-date and accurate client billing. Supports document management and records retention for administrative files, and performs printing, scanning, duplicating, and quality control tasks as needed. Business Intake and Business Development & Marketing Prepares engagement letters and new matter memos for new clients and matters and assists with the new-business conflicts process. Prepares materials for presentations, pitches and conferences, working closely with relevant partners and the Business Development & Marketing (BDM) department. Supports Business Development efforts by entering activities, maintaining contact records, and assembling targeted mailing lists in InterAction. Proactively tracks and reports Business Development meetings and activities to the BDM team. Assists with Charitable Donation Requests, ensuring the proper process is followed. Collaborates with the Wilmington People Strategy team to draft and distribute key information to the Litigation Practice Group, coordinate monthly Practice Group meetings, and facilitate group training. Monitors docket a