Practice Assistant

Job Description At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. Norton Rose Fulbright is seeking a Practice Assistant to support lawyers, paralegals and other legal personnel with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties. This position will work a hybrid schedule of three days in the office and two days remote based in our San Francisco office. Overtime and flexibility in schedule may be required from time to time. Responsibilities include but are not limited to: Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files Maintain case files including filing pleadings, motions and docketing deadlines File documents using electronic and paper systems; create new case files and folders using records database and document management system Provide administrative support including printing, scanning, duplicating, preparing mail, overnight packages and hand deliveries Assist with research for projects Schedule meetings, conference calls, and reserve conference Assists with preparing, editing and proofreading a variety of documents Additional responsibilities or special projects, as requested Other duties Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications and experience: Minimum one year experience in a law firm or professional service organization preferred Associate’s or Bachelor’s degree preferred; high school diploma is required Proficient in Microsoft Office Suite, including PowerPoint and Excel Tech savvy and willing to invest in becoming proficient in new software Excellent verbal and written communication skills Excellent organizationa