Specialist, Global Onboarding

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth. Job Title Specialist, Global Onboarding Location Charlotte, Dallas, Los Angeles, Washington, D.C. Regular/Temporary Regular Job Description Summary We have an opening for a Specialist, Global Onboarding. The Specialist, Global Onboarding will serve as the centralized gatekeeper for vendor and user setup, compliance verification, and master data management within the Global Accounts Payable function. This role is essential to the firm’s P2P implementation success, SOX controls framework, and segregation of duties within AP. The Onboarding Specialist owns the full vendor lifecycle — from initial intake and compliance screening through ongoing master data governance and inactive vendor cleanup. The role is also critical for 1099 processing, year-end tax and audit reporting, and ad hoc analytics that support vendor strategy. As a Coordinator-level position, the Onboarding Specialist operates with a high degree of autonomy, partners directly with Procurement on vendor analytics and payment term optimization and plays a foundational role in ensuring the integrity of the data that drives the end-to-end AP operation. Job Description In this capacity, the Specialist, Global Onboarding will: Vendor Onboarding & Setup Serve as the centralized point of intake for all new vendor setup requests, ensuring completeness, accuracy, and compliance before activation in the ERP and P2P systems; Collect, validate, and process vendor documentation including W-9s, W-8s, certificates of insurance, banking information, and any required contractual or legal attachments; Validate ACH and wire banking details through established verification protocols to prevent fraudulent or erroneous payment routing; Configure vendor records in Elite 3E, Emburse (Chrome River) and Zycus, including payment terms, remittance preferences, GL default coding, and currency settings; and Manage user setup and access provisioning within AP and P2P platforms in coordination with IT and system administrators. Compliance Verification & Screening Perform OFAC/sanctions screening and debarment verification for all new and existing vendors in accordance with federal regulatory requirements and firm policy; Ensure all vendor onboarding activities comply with GAAP standards, SOX controls, and firm-specific segregation of duties requirements; Maintain a compliance checklist and onboarding workflow that enforces required approvals, documentation thresholds, and screening steps