IP Docket Analyst

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The IP Docket Analyst will provide detailed, accurate information on a daily basis to IP attorneys and staff regarding client information and deadlines, assisting the overall effective operations of the Docket Department. The Analyst maintains their assigned docket portfolios according to established policies and procedures, performs all job functions relating to review of documents and established process and procedure, and exercises discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters. The Analyst works closely with the Docket Specialists and as a team member to meet the goals of the firm. Essential Duties and Responsibilities: Read, sort and distribute incoming patent mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies, and/or foreign associates in a timely manner and in accordance with established procedures. Provide guidance and respond to docket-related questions and problems from the IP team of attorneys and staff. Ensure full docket clearance on a daily basis, including monitoring workflow and maintaining the integrity of the filing logs, in accordance with established policies and procedures. Maintain an accurate docket database and provide reports as requested or required. Electronically distribute USPTO mail to attorneys and staff. Scan client and legal documents to firm’s electronic document management system. Process abandoned and/or inactive files. Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients. Ensure the accuracy and completeness of docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates. Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents and as required within established guidelines and procedures. Manage Foreign invoices and data within the firm’s designated applications Maintain e-files through the firm’s IP Management System/iManage integration Perform special projects as assigned, with accuracy and within the specified timeline. Knowledge, Skills and Abilities: Effective communication skills, both verbal and written. Ability to work under pressure while producing a high volume of information with a high level of accuracy. Excellent proofreading skills. Ability to identify and analyze complex issues and problems in relation to managing data. Strong attention to detail. Ability to work independently as well as work well as a team member.