IP Services Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! Job Description: The Intellectual Property Service Assistant (IPSA) provides support to attorneys, and paralegals in the Intellectual Property (IP) Litigation practice group and ensures all day-to-day responsibilities are met while exercising discretion and confidentiality. The IPSA is responsible for assigned IP litigation matters, including matters pending before the United States International Trade Commission (ITC), federal district courts, PTAB, and the Court of Appeals for the Federal Circuit. There is an annual billing requirement for this position. Essential Duties and Responsibilities: Ensure compliance with daily policies and procedures related to assigned duties, following established firm guidelines. Prioritize and manage daily tasks and communicate any inability to meet responsibilities. Provide coverage and assist Paralegals with various paralegal overflow tasks, including after-hours and weekend coverage when necessary. Assist in the management and review of source code in intellectual property litigation, including organizing, indexing, and maintaining source code repositories, and coordinating with technical experts to ensure accurate and efficient analysis. Create shells for pleadings, motions, briefs, contentions, discovery requests/responses, expert reports, and pre-trial submissions. Responsible for the shipping of outgoing mail to experts and the courts. File motions in District Courts, demonstrating preparedness and professionalism with Docket Clerks and other court personnel. Prepare binders for exhibits to be used at depositions, hearings, and trials; create slip sheets and redact information as directed. Organize and maintain an electronic index of discovery, deposition documents, pleadings, motions, and other case-related documents. Manage and maintain electronic case databases for all case documents throughout litigation, including Relativity, OneNote, local case network drives, and iManage. Create and maintain an appendix of claim construction, documenting terms, proposals, proposed construction, and supporting evidence for both complainant and respondent. Draft, edit, and proofread correspondence and legal documents. Contribute and share agenda items for discussion at weekly IP meetings. Record billable and non-billable hours in the firm’s time entry database. Assist in deposition preparation, including Relativity review, printing, and indexing of materials. Respond to internal and external case inquiries promptly and seek feedback/follow-up as appropriate. Assist in the preparation and filing of case documents, including pleadings, discovery requests, discovery responses, case correspondence, motions, exp