Specialist, Business Development Events

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth. Job Title Specialist, Business Development Events Location New York Regular/Temporary Regular Job Description Summary Job Description We have an opening for a Specialist, Business Development Events in our New York office. The Specialist, Business Development Events will: Plan, manage and execute client facing business development events, as well as internal events as requested; Strategize with the business development team to conceptualize and source ideas and venues for client development events; Handle all aspects of event logistics including coordinating with any vendors, key internal and external stakeholders, invitations, email communications, confirmations and post-event follow up; Assist with the firm’s annual partner meeting; Create and manage event specific budgets, timelines and milestones for events; Conduct domestic and international venue research; Book and source venues and vendors, negotiate with providers, handle all event contracts and terms, manage resources, coordinate logistics before, during and after events and programs; Provide updates to key internal stakeholders on attendance, deadlines and deliverables; On-site event management and post-event follow-up including final cost reporting, follow-up correspondence and activity tracking; When applicable, work with the internal Conference Center and/or Caterer and IT to coordinate logistics including catering/menu selections, booking of appropriate rooms/layout, day-of staff assistance, Audio Visual set-up, etc. for internal office events; Coordinate all event details including decisions about menu, décor, entertainment, security, photography, videography, and agenda; Organize events in conjunction with conference sponsorships; Must be willing to work weekends and evening hours at event venues to ensure logistics are running smoothly; Must be willing to travel when necessary; and Handle additional related projects as assigned. Proficiencies: Proficiency in contract negotiations and terms; Experience working with production companies, DMC’s and hotels and supporting large conferences; Outstanding project management skills and ability to execute projects in a manner that keeps all stakeholders aware of progress, developments, challenges and opportunities; Excellent verbal and communication skills, including attention to detail and proofreading; Works well in a fast-paced environment with shifting priorities to meet time-sensitive deadlines, as well as manag