Accounts Payable Manager

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Accounts Payable Manager is responsible for managing the firm’s accounts payable function, including the timely and accurate processing of vendor invoices, expense reimbursements, and related disbursements, and ensures compliance with applicable legal and regulatory requirements while supporting efficient operations and strong vendor relationships. The Accounts Payable Manager leads the AP team, collaborating with internal stakeholders across Finance, Procurement, HR, and Office Administration, and partners with practice group and business services leadership to address payment-related needs and complex situations. Essential Duties and Responsibilities: Oversee the full accounts payable cycle, including invoice intake, coding, approval workflow, payment processing, and vendor maintenance. Ensure invoices are processed accurately and on time, in accordance with firm policies, contractual terms, and budget guidelines. Monitor AP aging, cash requirements, and payment runs and address any related issues as they arise; coordinate disbursement schedules (e.g., ACH, wire, checks). Maintain accurate vendor records, W-9/W-8 collection, and 1099 reporting for the firm. Oversee employee expense report review and reimbursement, ensuring compliance with firm travel & expense policies and client-related billing requirements. Ensure appropriate coding of costs to matters and proper capture of billable/non-billable expenses. Maintain a strong understanding of law firm financial structures (e.g., partner distributions, cost recoveries, client cost advances) and how AP impacts profitability and reporting. Establish, document, and enforce AP policies and procedures, including segregation of duties, delegated authority, and approval thresholds. Ensure compliance with internal controls, firm policies, ethical obligations, and relevant legal/regulatory requirements. Support internal and external audits by preparing schedules, responding to inquiries, and ensuring appropriate documentation and reconciliations. Monitor and mitigate risks related to fraud, duplicate payments, and vendor data integrity. Supervise, mentor, and develop the accounts payable team; provide ongoing training, coaching, and performance feedback. Foster a service-oriented, solution-focused culture that balances control and compliance with responsiveness to attorneys and business professionals. Collaborate with other Finance leaders (e.g., Billing, General Ledger, Payroll, Pricing) and operational leadership (e.g., Office Administrators, HR, IT, Procurement) to support firm initiatives. Assist with budgeting and forecasting related to vendor spend and AP-related cash flow. Proact