Paralegal Administrative Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking a Paralegal Administrative Coordinator to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Coordinator, Paralegal Administrative provides high-level coordination and administrative assistance to Paralegal Services management teams. They assist with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. Additionally, they serve as a resource to department personnel by demonstrating excellent customer service when responding to inquiries regarding department procedures. Assists with scheduling and calendar management support for Paralegal Services for new hire training programs, events and department-wide meetings. Assists Paralegal Services management team with preparing and tracking training initiatives for new hires and continuing education programs in all offices worldwide. Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services. Coordinates travel arrangements for paralegal training programs. Facilitates department office moves. Enters time allocations for paralegals on secondment. Reviews paralegal time on a weekly basis to ensure compliance with daily entry requirements. Assists Paralegal Services management team to review and reconcile paralegal expense reports and coordinate with Expense Department as needed. Assists Paralegal Services management team with monitoring paralegal attendance, absence requests and overtime, ensuring accuracy and compliance with Firm policies. Assists with document management and records retention for administrative files. Tracks paralegal assignments, certifications and special skills and coordinates with Paralegal Services management team to maintain up-to-date lists. Maintains and updates Paralegal Services team resources on SharePoint and intranet site. Provides support to People and technical teams to assist with the set-up for external user access to network systems. Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to f