Conference Services & Events Assistant

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking a Conference Services & Events Assistant to join our Firm. This position will be based in our Chicago office (on-site). Responsible for scheduling, confirming, and the execution of all in-house meetings, visiting offices and events booked in the Firm's conference center. Provides support for off-site and virtual meetings as needed. Greets and directs internal personnel and visitors to the office and answers incoming calls. Communicates with internal and external customers via email, in-person and on the phone. Registers guests, coordinates with security, and welcomes guests to the conference center. Makes event arrangements with Food Services, Facilities Management, other internal departments, property management and outside vendors. Helps build relationships with, and maintain databases for service providers (hotels, event venues, restaurants, florists, etc.). Ensures that all requests for space, food, equipment and other requested services are provided seamlessly, and events run smoothly and efficiently. (e.g., loading dock deliveries, after-hours building/elevator access and HVAC) Assists with conference room setups, moving chairs, tables, podiums, etc. Assists with audio visual setups and troubleshooting, including A/V support for special events occurring after normal operating hours, as needed. Assists with coordinating and monitoring on-site, off-site, and virtual events. Processes vendor invoices. Uses effective interpersonal and written and verbal communication skills to establish and maintain effective working relationships with clients, attorneys, business services professionals, and other internal customers. Manages Firm resources responsibly. Regular and reliable physical presence to work as part of a team, meet with clients, use on-site equipment etc. Complies with and understands Firm operation, policies, and procedures. Performs other related duties as assigned. Qualifications Knowledge of conference services and/or hospitality field and procedures for a professional environment Knowledge of corporate and fine dining operations, including foods, menus and service, and catering operations Knowledge of relevant Firm comput