Conference Services & Events Assistant

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking a Conference Services & Events Assistant to join our Firm. This position will be based in our Boston office (onsite). The Conference Services & Events Assistant is responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center. Additionally, they provide support for off-site and virtual meetings as needed. Responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center. Makes arrangements with Food Services, Facilities Management and other departments to ensure that all requests for space, food, equipment and other requested services are provided seamlessly. Communicates with internal and external customers via email, in-person and on the phone. Assists with coordinating and monitoring on-site, off-site, and virtual events. Establishes and maintains effective working relationships with clients, attorneys, business services professionals, and other internal customers. Helps build relationships with, and maintain databases for service providers (hotels, event venues, restaurants, florists, etc.). May be required to assist with conference room setups, moving chairs, tables, podiums, etc. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Webex), with the ability to learn new software and operating systems (e.g. EMS, CVENT, Visio) Ability to learn and operate basic A/V equipment Ability to maintain high level of customer service Ability to diffuse difficult situations Ability to exert low to moderate physical effort Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentia