Administrative Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking an Administrative Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Administrative Coordinator provides high-level coordination and administrative assistance to the Administrative Support management team. Additionally, the Coordinator assists with other complex tasks and projects, while collaborating with other Firm departments and team members. Responds to inquiries and requests from Administrative Support, Reception, and Visiting Attorney personnel through the department's email addresses and main phone line. Prepares and distributes communications to Firm departments involved with onboarding and location changes for attorneys and business services professionals. Prepares and sends communications to New York Summer Associates, Fall Incoming Associates, and lateral attorney hires throughout the year, informing them of available administrative support resources. Coordinates with Attorney Recruiting to communicate administrative support for New York Summer Associates, Fall Incoming Associates, and lateral attorney hires. Coordinates access for Administrative Support personnel to various support tools, including Aderant Expert, Emburse Enterprise, SWAT (Supplemental Work Assistance Team), and Summit Link. Maintains the department’s absence tracking system. Ensures compliance with New York City Shift Change Law through tracking and approving usage. Runs, formats, and reconciles weekly and monthly reports to confirm consistency of information across applications. Maintains department documenting of schedule changes. Collaborates with the Assistant Director and Team Leader to coordinate new hire training. Serves as a point of contact for access and troubleshooting to the departments’ global reporting and work request (SWAT- Supplemental Work Assistance Team) systems. Generates, reviews, and reconciles reports for department wide systems. Maintains and regularly updates the department SharePoint site by reviewing the site for accuracy and completeness. Assists with department initiatives and special projects. Assists with requests from the Pro Bono department by assigning translators from the administ