Administrative Specialist

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking an Administrative Specialist to join our Firm. This position will be based in our Los Angeles office (hybrid). The Administrative Specialist handles diversified administrative duties and works closely with the Office Administrative Director and in collaboration with the Los Angeles Management Team department heads, Business Services Professionals, and Attorneys on a wide range of projects. They assist in designated administrative details using initiative to increase efficiencies and maximize quality of technical resources and operational matters, handle the primary responsibilities for all office wide events and assist with the planning and coordination, assist the Wellness Program for the Los Angeles Office and works in collaboration with the Office Administrative Director and Attorney Recruiting and Development Administrator on the annual program. The position requires advanced technological skills, which are utilized skillfully in performing assigned tasks and coordinating information. Additionally, they will propose and assist with initiatives related to the evolving work environment and employee engagement. Electronic Communication, Publishing and Information Retrieval Skills: Effectively utilizes technology including the Microsoft Office Suite (advanced Word, PowerPoint, Excel (pivot tables, charts and calculations) and Microsoft Outlook). Skilled in various applications, including Chrome River (Accounts Payable), Aderant (Finance), SRM, Photo Editing Software, Publisher, Paint, Adobe Acrobat and advanced PDF skills. Utilizes graphics skills to assist with design and produce in-house marketing materials and brochures. Understanding and ability to create surveys utilizing the Firm's survey software tool. Screens telephone calls, incoming mail, publications, legal documents and other correspondence. Application of effective communication, publishing and electronic skills. Advanced skills regarding processing usage statistics for the intranet, as well as coordinating the oversight, updates and maintenance of the LAO intranet page. Understands database structure, access and reporting capabilities. Effectively utilizes on-line document ma