Office Coordinator Registrar's Office

Posting Details Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away. Dickinson College offers full-time employees a broad range of benefits, including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee. Below you will find the details for the position, including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the "Apply" for this job link button above. Position Department Registrar's Office Job Summary/Basic Function The Registrar Office Coordinator is most often the first contact the students, parents, faculty, and staff have with the Registrar’s Office. The first impression that is given is an important part of how the office is perceived, thus the information services coordinator must be personable, professional and knowledgeable of the functions of the office. Greeting, meeting, answering questions, directing people/questions appropriately, and supervising student workers are the main responsibilities of the position. Essential Functions: Customer Service/Administrative Support to the Associate Registrar - Monitor, answer, and direct to the appropriate person phones calls and walk-ins to the Registrar’s Office. Schedule individual appointments for the Registrar. Provide directional support to students in-person and remotely, when needed. Assist with the coordination of Registrar’s Office/Biddle House Functions. Forms Processing - Communicate with faculty and students regarding needed approvals and missing documentation, as well as respond to inquiries about the online Enrollment in Another Institution Form. Process FERPA Recommendation Letter requests, Pass/Fail forms, Permanent Home address changes, and notices received about deceased alumni. E-mails/Correspondence - Monitor, answer, and direct e-mails to the appropriate person from the Registrar’s e-mail account. Maintain a collection of standard email responses for use by the Registrar’s staff for a variety of inquiries. Prepare and distribute Dean’s List letters each semester and on adhoc basis. Open, sort, and distribute mail. Scan documents and file them into Content 7. Student Employment - Hire/supervise student employees, including interviewing, scheduling, training, time approval for pay & coordinating duties. Office Procedures - Maintain Office Procedures Manual. Update Check-Off lists used throughout the year. Building Coordinator for Department Emergency Plan - Update and maintain Department Emergency Plan. Coordinate with other departments in building to keep information accurate. Keep in contact with the appropriate person in DPS for updates with Emergency Plan. Placement & Credit – Coordinate and post AP credit, as well as language, math, chemistry and music placement information for students not automatically loaded into the system. Required: High School Diploma or GED 1-3 Years Work Experience Please provide a Cover Letter and Resume Preferred: Associate's Degree EEO/Diversity Statement: The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons. Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away. We invite you to take a virtual tour of our campus and explore our Careers at Dickinson College video. Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee. Dickinson welcomes those who are seeking to be part of an intellectual and social community that values justice, free inquiry, diversity, and equal opportunity. It is a fundamental policy of the college to respect pluralism, civility and mutual understanding within its community. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, sexual orientation or any other protected class. We encourage applications from all qualified persons. Individuals with disablities who require an accommodation to complete the employment process should contact Human Resource Services at (717) 245-1608, hrservices@dickinson.edu or by visiting our offices Monday through Friday from 8:30 a.m. to 4:30 p.m. (ET). You must submit your application for each position for which you would like to be considered. All applications must be submitted electronically by 11:59 p.m. (ET) on the closing date indicated. If you have accepted any position at Dickinson College, there are key pieces of documentation that are needed to complete the hiring process. Be sure to review the list of acceptable Form I-9 documents, List of Acceptable Documents. We must physically verify the original of each document provided and we must obtain a copy of those required documents. Employees must complete the Form I-9 to document verification of their identity and employment authorization. Employment with Dickinson College is contingent upon satisfactory completion of a background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dickinson College to ensure a safe learning and work environment for our students, staff, and faculty. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Federal legislation requires institutions of higher education to inform prospective members of our community about its most recent crime/incident statistics, crime prevention and security programs and activities, policies concerning the reporting of crime, and related information in accordance with the Campus Security Act, commonly referred to as the Clery Act. You can obtain this information by contacting the Department of Public Safety, Dickinson College, 400 W. North St - Rear, Carlisle, PA 17013 or call (717)-245-1349.