Administrative Assistant I/II

<br data-pasted="true"><div style="text-align: center;"><strong>City of Lathrop<br> Lathrop Police Department<br> Administrative Assistant I or II  </strong></div><div style="text-align: center;"><strong>The City of Lathrop is seeking to hire for the position of Administrative Assistant I or II. The level at which an individual is hired is dependent on their qualifications and experience.</strong></div><div style="text-align: center;"><strong>This job posting will close on May 12, 2026 at 11:59 pm, or after 125 applications received.</strong> </div><br><div data-empty="true" style="text-align: justify;"><br></div><div style="text-align: justify;"><strong><u>The Position</u></strong></div><div style="text-align: justify;">Under general supervision, learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.</div><div data-empty="true" style="text-align: justify;"><br></div><dl><dd><div style="text-align: justify;"><strong><u>Supervision Exercised/Received</u></strong><br>Receives immediate supervision from the Chief of Police, or designee.  </div><br></dd><dd><u><strong>About Lathrop</strong></u></dd><br><dd>Incorporated in 1989, the City of Lathrop is located in the Northern San Joaquin Valley and sits east and west of the San Joaquin River. Interstate 5, Interstate 205, and State Route 120 intersect within the city.   We are located approximately 70 miles east of San Francisco and 70 miles south of Sacramento. Monterey, Santa Cruz, Napa Valley, and the Sierra Nevada Mountains are all located within 2 hours of Lathrop.<br><br>Lathrop is centrally located within a 30-minute commute of Tracy, Manteca, Stockton, Ripon, Lodi, Modesto, and Livermore. Lathrop’s population as of January 1, 2025, reported by the State of California Department of Finance, is 38,596. Additionally, the City of Lathrop made headlines in <a href="https://www.mantecabulletin.com/news/local-news/manteca-tracy-tie-3rd-fastest-growing-city/" style="color: inherit;text-decoration: underline;" target="_blank" data-uw-rm-brl="PR" data-uw-original-href="https://www.mantecabulletin.com/news/local-news/manteca-tracy-tie-3rd-fastest-growing-city/" data-uw-rm-ext-link="">2021,</a> <a href="https://www.mantecabulletin.com/news/local-news/manteca-lathrop-growing-together/#:~:text=The%20two%20cities%20are%20at%20the%20crossroads%20of,90%2C000%20residents%20was%20the%20third%20fastest%20growing%20city." style="color: inherit;text-decoration: underline;" target="_blank" data-uw-rm-brl="PR" data-uw-original-href="https://www.mantecabulletin.com/news/local-news/manteca-lathrop-growing-together/#:~:text=The%20two%20cities%20are%20at%20the%20crossroads%20of,90%2C000%20residents%20was%20the%20third%20fastest%20growing%20city." data-uw-rm-ext-link="">2022</a>, <a href="https://www.abc10.com/article/news/local/lathrop-growth-surge/103-245febe8-8751-4dea-9ce2-a3b6909095c6" style="color: inherit;text-decoration: underline;" target="_blank" data-uw-rm-brl="PR" data-uw-original-href="https://www.abc10.com/article/news/local/lathrop-growth-surge/103-245febe8-8751-4dea-9ce2-a3b6909095c6" data-uw-rm-ext-link="">2023</a> and <a href="https://www.cbsnews.com/sacramento/news/cas-population-grows-for-first-time-since-pandemic/" data-uw-rm-brl="PR" data-uw-original-href="https://www.cbsnews.com/sacramento/news/cas-population-grows-for-first-time-since-pandemic/">2024</a> as one of Northern California’s fastest-growing communities.  In 2024, Lathrop was reported to be the <a href="https://www.ktvu.com/news/california-city-among-fastest-growing-in-us" target="_blank" rel="noopener noreferrer" data-uw-rm-brl="PR" data-uw-original-href="https://www.ktvu.com/news/california-city-among-fastest-growing-in-us" data-uw-rm-ext-link="">5th fastest growing city in the country. </a> With the continued growth in the residential communities, our population is anticipated to reach approximately 70,000.</dd></dl><div data-empty="true"><br></div><div><strong><u>Essential Functions - Administrative Assistant I/II:</u> </strong>(include but are not limited to the following)</div><ul><li><div>Learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.</div></li><li><div>Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files.</div></li><li><div>Types drafts and a wide variety of finished documents from verbal and brief written instructions, and transcribing machine recordings; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, draft reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records.</div></li><li><div>Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints.</div></li><li><div>Receives and processes fees, enrollment charges, fines or other money; prepares receipts and balances money received; performs accounts payable and receivable for assigned department; initiates, tracks and closes out work orders; orders office supplies; inventories supplies when they arrive; assists with the development, administration and monitoring of a department’s budget.</div></li><li><div>Maintains calendars of department activities, meetings and various events; schedules meetings; coordinates travel arrangements for department staff as necessary; serves as an assistant to various committees, commission, and task forces; attends meetings as required.</div></li><li><div>Initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files.</div></li><li><div>Collects employees timesheets and requests for leave; checks for accuracy; turns timesheets into department management and distributes new timesheets; collects and distributes mail.</div></li><li><div>Tracks and monitors outside contracts; applies and monitors compliance for various grants for assigned programs.</div></li><li><div>Assists with special events; creates and maintains information packets, flyers and guides for the public, such as the quarterly Activity Guide, recycling activities or other special publications, memos, letters, etc.</div></li><li><div>Acts as a liaison with City employees and management on a variety of issues.</div></li><li><div>Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.</div></li></ul><div><strong><u>The full job description(s) can be viewed by accessing the following link:</u></strong></div><div style="text-align: justify;"><a href="https://www.governmentjobs.com/careers/lathrop/classspecs/1367202?pagetype=classSpecifications" target="_blank" data-uw-rm-brl="PR" data-uw-original-href="https://www.governmentjobs.com/careers/lathrop/classspecs/1367202?pagetype=classSpecifications" data-uw-rm-ext-link="" data-uw-rm-empty-ctrl=""><span style="color: inherit;font-style: normal;text-indent: 0.0px;">Administrative Assistant I</span></a><span style="color: inherit;font-style: normal;text-indent: 0.0px;">:  $59,664 - $72,522</span></div><div style="text-align: justify;"><a href="https://www.governmentjobs.com/careers/lathrop/classspecs/1367348?pagetype=classSpecifications" target="_blank" data-uw-rm-brl="PR" data-uw-original-href="https://www.governmentjobs.com/careers/lathrop/classspecs/1367348?pagetype=classSpecifications" data-uw-rm-ext-link="" data-uw-rm-empty-ctrl=""><span style="color: inherit;font-style: normal;text-indent: 0.0px;">Administrative As