Legal Project Coordinator

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Work with the Legal Project Managers, supporting on the successful delivery of tasks within both client - and internally facing change projects using established and new tools and processes.  Main responsibilities:   Support senior members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members Liaise with the client and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting Prioritise workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies Review matter processes to identify gaps in controls/ delivery or opportunities to drive improvement though change cycles Analyse and evaluate current processes, capabilities and whole team structures and advise matter teams and clients on solutions to improve Contribute to implementation of agreed changes through direct training and on-matter support Build and use charts, timelines and other visuals effectively; suggest improvements Accurately estimate and manage time required to support coordination work Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition Capture matter workflows, identifying workflows, key roles to reflect matter innovation and improvement both during client engagements and as part of the post-matter review process. Improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework Identify opportunities for new service delivery and support analysis and design workshops  Collate information for project updates and adapt report templates for new projects Support scope clarification and management efforts on projects Identify own training needs and actively participate in training related to LPM topics Tailor and reuse existing templates and make suggestions for template improvements Contribute to BM’s Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardized processes: evangelize, advise, train, apply to projects and support refinement Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake Source information at LPM request for proposals and pitches This role may require some regional and some global travel driven by client requirements and other internal and external events related to the Professional Business Services function. Team purpose: Actively support the project management of strategic matters and portfolios of matters to improve quality, profitability, speed, tractability, and transparency with an emphasis on repeatability, scalability, and pace. Drive through the same benefits to matters that are not actively staffed with LPMs, assisting with infusing project management discipline through consultations, trainings, templates, workflows, checklists, and automation. Remain agile in bringing appropriate focus on localisation, technology and process improvement. The core teams within Services are: Business Management Pricing Strategy Legal Project Management / Legal Operations Global eDiscovery and Data Advisory Practice Innovation Alternative Legal Services About the candidate: Actively support the project management of strategic matters and portfolios of matters to improve quality, profitability, speed, tractability, and transparency with an emphasis on repeatability, scalability, and pace. Drive through the same benefits to matters that are not actively staffed with LPMs, assisting with infusing project management discipline through consultations, trainings, templates, workflows, checklists, and automation. Remain agile in bringing appropriate focus on localisation, technology and process improvement. The core teams within Services are: Bachelor's Degree (law or business degree preferred) Formal project management qualification (desirable) Understanding of/experience working in large complex organizations ideally in a law firm or professional services firm Basic knowledge of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools. Other LegalTech knowledge and interest is desirable Basic knowledge of Microsoft Office (including Excel), and of financial systems and reports Strong communication and relationship-building skills Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives Ability to build matter budgets with guidance Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives  Basic knowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, PowerBI, Visio) Ability to analyse datasets to identify trends, issues and gaps  Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements Demonstrated attention to detail to ensure quality of outputs Emerging competency in continuous improvement, change management, flexible approach and exceeding expectations. About us At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.  Additional Information Our benefits Financial: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your immediate family. Learning & development opportunities: client and international office secondments, and regional and global development programs. Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle. Leave: 26 weeks' paid parental leave for parents/carers (with no minimum service) with access to an external coaching service, ability to purchase additional annual leave, flexible public holidays and volunteer leave. Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance. Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.  Apply today! If you are interested in the above role, we would love to hear from you! Please click "Apply".  If you would like to find out more or have a confidential chat, please contact me by email on holly.mcknight@bakermckenzie.com. APPLY Regions Asia Pacific Locations Australia Offices Sydney Disclaimers Privacy & Cookies Statement Cookie Preferences CCPA Privacy Disclosures Contact Us Media Contacts Blogs Attorney Advertising | © 2026 Baker McKenzie