Administrative Assistant — State College, PA | Leech Tishman

Administrative Assistant — State College, PA | Leech Tishman Leech Tishman is seeking an Administrative Assistant with 1-3 years of experience in a legal or professional services setting to work in our State College, PA office. The Administrative Assistant will provide general administrative support to several attorneys, paralegals, and additional administrative staff in the office. Experience in a law firm setting is preferred but not required. Description : Responsibilities include but are not limited to: Answering phones Scheduling conference rooms Greeting clients Maintaining log of all outside deliveries (FedEx, etc.) Receiving and distributing faxes Assisting Administrative Assistants and Paralegals with file maintenance, including copying, electronic scanning and physical filing in redwells and binders Data entry into records management system Maintenance of legal volumes (replacing pocket parts, updates, etc.) Ordering and maintaining office and food/beverage supplies Moving files, boxes, and small miscellaneous items Operation and minor maintenance of mail machinery Handling conference room set-up/clean-up Assisting with mailings/print jobs as necessary Assisting attorneys and service departments with various clerical duties including editing documents, attorney time entry, calendaring of meetings, reviewing billing, expense management, client intake, filing/mailing, etc. Assisting office with internal events and client meetings (including ordering food, set-up, clean-up) Candidate Qualifications High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. The successful candidate will have 1-3+ years of experience in a professional services setting and will demonstrate the following competencies: Must have excellent organizational and communication skills Must have excellent attention to detail Proofreading/editing skills with a high level of accuracy Some mechanical ability required The ability to work independently and make proper judgment calls Ability to complete duties in a timely and efficient manner Ability to interact with all levels of personnel as well as represent the Firm in a positive manner when dealing with outside clients, vendors, etc. Proficiency with Microsoft Word (including the use of document versions and redlining) as well as proficiency with Outlook, Excel and PowerPoint Must be able to lift up to 25 pounds Working hours other than standard office hours may be required This position is full-time. Job Requirements Position : Administrative Assistant Location : State College, PA Employee Status : Full-Time – Non-exempt Schedule: 8-hour shift; day shift; Monday to Friday Job Type : Administrative Assistant Education : Minimum – Associates Degree/Paralegal Certificate; Preferred – Bachelor’s Degree Experience : 1-3 years as an administrative assistant Travel : 0% About Leech Tishman Leech Tishman is a national, full-service law firm dedicated to assisting businesses, institutions, and individuals. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, healthcare, intellectual property, labor & employment, litigation, real estate, and trusts & estates. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, beauty & wellness, energy & natural resources, entertainment & sports, and life sciences industries. Leech Tishman has offices in Chicago, Los Angeles, Miami/Fort Lauderdale, New York, Philadelphia, Pittsburgh, Sarasota, State College, and Washington, D.C. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment. Qualified applicants should send resume and cover letter to Mala Mason, Chief People Officer at mmason@leechtishman.com . We are an Equal Opportunity Employer.