Senior Facilities Manager

Stoel Rives LLP has an immediate opening for a Senior Facilities Manager located in any of our offices. The Senior Facilities Manager is responsible for the day-to-day leadership of the firm’s facilities and office services functions. This role oversees all facilities-related operations, budgets, vendors, and staff, both internal and outsourced. This position works closely with the office managers on facilities, office services, and operations issues in each office. This position reports to the Chief Human Resources Officer and can be located in any of the Firm’s offices. ESSENTIAL FUNCTIONS/RESPONSIBILITIES 1. Supervision Responsible for supervising facilities staff supply/maintenance staff, and outsourced facilities and operations staff across all offices. Manages the Firm’s Office Services outsourcing contract and operations, ensuring SLA compliance, and partnering with provider to enhance service and operational efficiencies. 2. Facilities Management Responsible for the management of facilities services, including budgeting, planning, implementing, and controlling the proper functioning of these support services, and coordination of these services with attorneys, other departments, staff, and clients as necessary. Assists in long- and short-range office planning, design, construction, maintenance, repair, moves, and remodeling. Plans office layout for leasehold improvements, as well as workstations and other furniture, equipment, and other fixed assets according to the needs of attorneys and staff. Acts as contact for consultants hired for space planning. Assists in negotiations and implementation of leases on facilities. 3. Asset Management Assists with acquiring and managing the firm’s furniture and equipment. This includes storage systems, and office supplies. Maintains and repairs firm furnishings, equipment, and leasehold improvements. Maintains inventory/asset management system for tracking firm assets for insurance, accounting, and depreciation purposes. Assist partners in the planning and acquisition of office furniture. 4. Print/Copy Services Responsible for firm-wide copier, printer and scanning equipment, including service and maintenance contracts, leases, budgeting and Service Level Agreement compliance. Supervises firm-wide photocopy services, promotes team-orientation, quality, and productivity. 5. Budget Responsible for the development of budget for acquisition of furniture and equipment, print/copy/scanning services and equipment, administrative services, travel department outsourcing services, firm-wide office leases, TI projects, sustainability initiatives and compliance certifications, community sponsorship, refreshment services, office supplies, firm events and maintenance and repairs. Keeps purchases within budget. 6. Sustainability Acts as sustainability manager, assists Firm’s sustainability partner to enact sustainability initiatives and events, ensures regular compliance with LEED, Green globes, Sustainability at Wor