Senior Manager, Facilities and Office Services

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Senior Manager, Facilities and Office Services. The Senior Manager, Facilities and Office Services will oversee and provide guidance for the facilities and support services of assigned office(s). Reporting to the Office Manager for assigned office(s), provide oversight and direction in areas to include but not limited to: space planning; security; furniture; maintenance; renovation and construction projects, office moves; conference and meeting rooms; oversee services contracts; managing capital equipment; providing direction to the delivery and operation of services departments as assigned (conference rooms, copying, mailroom, supplies, office services). In addition, the Senior Manager, Facilities and Office Services will be responsible for ensuring consistency of facilities processes and best practices for their assigned office(s). Maintaining an in-office presence is essential to delivering exceptional service through an integrated and collaborative work culture. In alignment with firm policy, this role is required to work full-time in the office. The position will reside across our Los Angeles and Century City offices and is expected to work in both locations. Key responsibilities include: Manages space planning and office assignments in coordination with the Office Manager, as well as departmental and practice group management. Supervises all office moves. Participates in construction projects under the direction of the directors of capital projects and administration. Prepares space for all incoming lateral partners and other attorneys and summer associates (i.e. furniture, computers, phones, pictures, books and other belongings). Serves as one of the first points of contact for new partners, convey messages of a caring welcome as they transition to Morgan Lewis. Collaborates with Office Manager and local office management with Procurement Services Department to negotiate, approve and monitor compliance with Firm and office vendor contracts. Works with Knowledge Solutions team to ensure Morgan Net content is kept current for office. Collaborate with the Office Manager and local office management on consistency of office design and appearance. Coordinates with office services staff to ensure timely fulfillment of requests related to furniture, file replacement, repairs, key/lock issues, office space issues, and work room and file room needs. Coordinates with building management and outside vendors to arrange maintenance and operational services, including elevator, HVAC, electrical and power, janitorial, plumbing, filter replacement locks and keys, pantry equipment, noise-related issues, parking, waste removal, event guest lists, insurance certificates for after-hours work, painting, carpet repair and cleaning. Supervises all