Manager, Office Services

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description The Manager, Office Services works closely with the Director of Administration and Managing Partner to ensure efficient day-to-day operations of the San Francisco office. Responsibilities include maintaining and improving administrative programs and procedures; overseeing reception and the visitor experience; maintaining office appearance and hospitality readiness; managing internal events and office calendars; leading vendor, contract, and facilities/service management; supervising office services staff, budgets, and performance; maintaining records and inventory; and overseeing business continuity and emergency preparedness activities. Primary Responsibilities and/or Essential functions: Support and improve San Francisco office administrative operations by developing and implementing systems, policies, procedures, and service enhancements in partnership with the Regional Office Administrator. Champion the use of AI, automation, and modern tools to streamline workflows. Maintain office appearance and hospitality readiness with the receptionist (e.g., kitchen upkeep, dishwasher, copy room and restocking beverages/snacks and supplies). Support the Director of Administration with internal office moves, renovation projects, and other special projects as needed. Manage space planning- keeping floorplans up to date and coordinating moves/adds/changes. Oversee reception and visitor experience: keep the Visitor Guide current, ensure hospitality procedures are functional, collect feedback, and partner with the receptionist to address issues and improve efficiency; provide backup coverage for reception and attorney support assistants. Plan and manage office events within budget (meetings, outings, offsite parties, and internal events) and assist with business development event logistics as needed. Develop and manage the office operating budget; track spend, identify savings, and make data-informed recommendations. Manage office calendars as requested (including the SFO event calendar); maintain working knowledge of office/building technology and procedures supporting Records, Reception, Hospitality, and Mailroom; coordinate committee meetings and minutes; support public relations/confidentiality; maintain professional development; and perform other duties as assigned. Manage vendor relationships and contracts: keep agreements current, lead RFPs through execution when contracts are expiring, and partner with vendors, NY Procurement, and the SV/