Manager, Meeting and Events

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth. Job Title Manager, Meeting and Events Location New York Regular/Temporary Regular Job Description Summary We have an opening for a Manager, Meeting and Events. The Manager, Meetings and Events leads, coordinates, and manages the planning and execution of internal office meetings and events, across various size and scope, for Paul Hastings’ New York Office. This role is responsible for managing all aspects of event logistics, budgeting, vendor coordination, attendee experience, and on-site execution while ensuring events align with the firm’s culture, business objectives, and professional standards. The Manager, Meetings and Events works under the direction of the Director of Business Operations and with internal and external clients throughout the event planning cycle to ensure a first-class experience. Job Description In this capacity, the Manager, Meeting and Events will: Lead and facilitate local office internal and firmwide meetings and events to support the effective facilitation of firm initiatives and platforms. May include providing support to partner meetings, practice group retreats, firmwide meetings and town halls, staff appreciation events, holiday celebrations and corporate and social responsibility events and annual partner meeting support; Meet with clients (internal and external) to discuss vision of the event and participate in client walkthroughs of the space; Develop event timelines, run-of-show documents, and communication plans; Manage the pre and post event registration process, including organizing tracking, sharing event RSVP lists, and updating post event attendee lists. Work with internal firm resources and programs where applicable to manage online event registration websites and email communications; Coordination of meeting and event planning, by collaborating with key firm resources regarding catering needs, audio visual, technology, transportation, and other related requirements; Serve in an onsite event production capacity for all needs related to onsite support including registration table staffing, coordination with on-site AV vendors, etc.; Finalize all event floor plans; coordinate with the facility and setup teams for proper set up; Create and oversee event budgets, ensuring cost-effective practices while maintaining high standards; Collaborate with firm procurement team to negotiate pricing and contracts with event vendors; Ensure compliance with firm procurement, travel and reimburseme