Talent Services Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Talent Services Team as a Talent Services Assistant located in our Washington D.C. office. We are seeking a detail-oriented and proactive professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses exceptional organizational skills, strong interpersonal abilities, and a client-focused mindset. With a dedicated work ethic and a collaborative approach, you will play a vital role in supporting the Talent Services department and delivering outstanding service across the organization. Flexibility, adaptability, and initiative are key for success in this role. If you are motivated to contribute to a dynamic team and are eager to grow your career in human resources, we invite you to apply. This role will be based in our Washington D.C. office, on an in-office basis. This role reports to the Talent Services Senior Manager. Position Summary The Talent Services Assistant provides comprehensive administrative support to the Talent Services department under the guidance of the Talent Services Senior Manager. Responsibilities include assisting with staff recruitment, onboarding, event planning, benefits administration, electronic file maintenance, other HR-related tasks and professional development. Candidates should be flexible and willing to work overtime as needed. Key Responsibilities Assists with staff recruitment by posting open positions, tracking applicants via the applicant tracking system, and scheduling interview appointments. Communicates with candidates regarding application status and coordinates all aspects of the new hire process, including paperwork, background checks, and start dates. Supports onboarding and orientation for new employees by preparing welcome communications and assisting with the planning and execution of orientation sessions. Assists with employee benefits administration, including healthcare, life, disability, 401(k), and other health and welfare programs; provide support during annual open enrollment. Maintains accurate personnel records, including personnel files, I-9s, E-Verify documentation, and records for both active and terminated employees. Coordinates firm events such as staff appreciation activities, wellness clinics, holiday parties, and other special events; assist with community fundraising initiatives as needed. Provides administrative support for vacation coverage and overflow tasks. Assists with the performance assessment process by sending reminders and tracking feedback for employee reviews. Processes employment verifications and HR transactions, including employee changes and separations; assist employees with time and attendance systems and review time records. Coordinates attorney CLE training programs and manage bar association memberships. Organizes and manages logistics for in-person and virtual training sessions, including scheduling, preparing materials, and tracking attendance. Prepares HR and professional development-related reports as requested. Supports the implementation of firm-wide initiatives related to learning, development, and employee engagement. Performs additional duties as assigned, including supporting other GT offices as needed. Qualifications Skills & Competencies Excellent interpersonal and communication skills (oral and written), with a professional demeanor. Strong organizational skills and attention to detail; ability to manage time and prioritize effectively. Ability to establish and maintain effective working relationships across all levels of the organization and collaborate within a team. Self-motivated, proactive, and able to work independently with minimal supervision. Ability to work under pressure to meet deadlines and manage multiple tasks. Demonstrated ability to handle confidential and sensitive information with discretion. Commitment to delivering outstanding client service and striving for high-quality results. Education & Prior Experience Bachelor’s degree or equivalent experience in Human Resources, Business Organizational Development, or related field preferred. Minimum of one to three years’ experience in a human resources support role. Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred. Basic understanding of HR principles, practices, and employment law compliance. Law firm experience a plus. Technology Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) required. Experience with HR-related programs/software including Workday or other HRIS database systems. Ability to learn new software applications quickly; exceptional computer skills required. Familiarity with learning management systems (LMS) or training platforms a plus. The expected pay range for this position is: $25.33 to $28.16 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.