Executive Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm has an immediate opening for a highly skilled Executive Assistant in our New York office. This position provides critical support to multiple attorneys in our Corporate department. The ideal candidate is proactive, detail-oriented, and thrives on anticipating needs, taking ownership, and ensuring that attorneys are fully supported with minimal supervision. This position is available as a hybrid opportunity, 3 days per week in office. Key Responsibilities Attorney & Client Support Provide high-level administrative support to multiple attorneys, including partners, act as a trusted point of contact for clients, colleagues, and internal teams. Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines. Monitor and organize email inboxes, draft, proof and send correspondence, ensure deadlines and commitments are met. Triage requests, flag priorities, follow up, and provide reminders as needed. Document & Matter Management Draft, edit, and proofread letters, contracts, and complex legal documents; run redlines; ensure all outgoing work product is polished, accurate, and in line with firm standards. Manage new matter intake, engagement letters, and client onboarding requirements, coordinating closely with internal departments. Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping. Operations & Logistics Arrange and coordinate complex travel, conference calls, and meetings; manage expense reimbursements. Oversee scheduling of conference rooms and catering needs for client meetings and internal events. Assist with attorneys’ timekeeping, prebills, and billing processes, ensuring compliance with client and firm requirements. Business Development & Projects Assist with preparation of client-facing materials, including pitches, proposals, and RFP responses. Update attorney contacts in Outlook and maintain CRM lists (e.g. Salesforce) Handle special projects and research requests with discretion and initiative. Team Support Provide back-up coverage for fellow Executive Assistants as needed and contribute to a strong, collaborative support team culture. Qualifications 5+ years of executive assistant experience, preferably in a law firm or professional services environment. Bachelor’s degree or equivalent experience preferred. Demonstrated experience supporting multiple senior-level professionals with complex and demanding practices. Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment. Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with legal technology tools. Proficiency in Salesforce a plus. Excellent written and verbal communication skills, with impeccable grammar, spelling, and attention to detail. Proven ability to exercise judgment, solve problems independently, and manage sensitive information with discretion. A proactive, invested mindset with a strong sense of ownership and responsibility for attorneys’ success. Flexibility to work occasional overtime to meet business needs. The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $46.67 - $63.14 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE). careers.wsgr.com Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today’s cutting-edge industries, from AI and fintech to life sciences and mobility. For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance. Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 601 attorneys in Law360’s 2025 Diversity Snapshot. Additionally, in 2025, for the seventh consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2026, for the sixth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation’s Corporate Equality Index. We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2025, Wilson Sonsini attorneys and staff provided more than 80,500 pro bono hours, participated in 125 community service projects, and raised over $130,000 for charitable organizations and causes. In addition, the Wilson Sonsini Foundation contributed more than $2.35 million to 112 law-related organizations and 129 community organizations in 2025. Wilson Sonsini has 17 offices in 16 technology and business hubs worldwide. Austin, TX Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE