IP Practice Support Assistant

IP Practice Support Assistant Cooley is seeking an IP Practice Support Assistant to join the IP Services team. Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright, and Advertising practice groups. Specific duties include, but are not limited to, the following: Position responsibilities: Process new docket number requests, conflict checks and new matter number requests Obtain patent documents via public and/or firm-vendor resources Order/secure certified patent/trademark documents Upload Information Disclosure Statement (IDS) references via EFS Assist with special projects Obtain timekeeper approval and coordinate payment for foreign associate invoices Process domestic vendor invoices and expense reimbursements using Chrome River Enter practitioner time and fixed fees in IntApp Time, as requested Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters) Update iManage in accordance with practice group electronic file guidelines Prepare labels and packages for courier delivery Assist with general printing, copying and scanning requests Coordinate and schedule travel Reserve conference rooms, schedule conference calls and coordinate other meeting logistics Skills & Experience Required: Available to work overtime, as required After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Preferred: Bachelor’s Degree Previous administrative experience in a professional service industry Competencies Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs Ability to work independently and under pressure/tight time constraints Creative and entrepreneurial approach to problem-solving and process improvement Flexible and agile, ability to reprioritize with changes in the business Strong initiative and a get-it-done attitude Excellent communication and interpersonal skills Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $35.00 ($52,000.00 - $72,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources. Welcome to Cooley. We are counselors, strategists and advocates for today's and tomorrow's leaders of the business economy. We seek to meet the evolving needs of our clients by building a community of professionals of the highest caliber who share our vision and embrace our values. Working at Cooley provides an opportunity to work in an environment of collaboration, challenge and reward. We are all part of one firm dedicated to maintaining a diverse workplace that values and celebrates differences—from the way we relate to and support each other, to the way we work together to meet the needs of our clients. It is the unique abilities and perspectives of every individual at Cooley that creates a rewarding workplace. For Cooley, this means offering all employees the tools, training and mentoring they need to succeed. It enables every individual to balance work and family obligations. It looks beyond the Firm's four walls, fostering community involvement. It includes becoming leaders and contributors in our communities. Our cooperative spirit is the trademark of the Cooley Culture and every employee in every department is instrumental to the success of the Firm. We invite you to take a look at our open positions.