Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Litigation Practice Team as a Legal Support Specialist located in our Boston office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Boston office, in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary: The Legal Support Specialist provides high-level administrative and legal support to multiple attorneys within the litigation practice group. This role requires a dependable, proactive professional who is comfortable managing a broad range of responsibilities that support attorneys’ day-to-day workflow. The position has a strong client service and project management emphasis, coordinating administrative, operational, financial, and business development activities to ensure efficient and responsive legal services. Flexibility to work overtime as needed. Key Responsibilities: Provide day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters. Edit, proofread, and process legal documents upon request of assigned attorneys, including preparing correspondence, memoranda, documents, presentations, or other practice specific documents. Help create and maintain tracking tools for client contact lists, business development activities, deadlines, status of assignments, and provide updates upon request. Provide status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed. Follow up on outstanding tasks, documents, or pending approvals ensuring workflow moves forward according to agreed timelines. Assist with preparing employee benefits and risk management training materials, including formatting PowerPoint presentations and coordinating logistics. Coordinate with court reporters, process servers, e‑discovery vendors, translators, or printing services to ensure timely deliverables and logistics. Manage attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access, and dial-in information). Assist with new client matter intake by submitting conflict check requests, opening new matters, and preparing draft engagement letters. Provide support with billing activities, including proofreading invoices and assisting with billing and engagement inquiries. Coordinate with firm travel agency to book domestic and international travel arrangements. Prepare and submit expense reports and reimbursement requests accurately and timely. Organizes and maintains electronic and paper legal files in accordance with designated filing standards. Qualifications: Skills & Competencies Strong attention to detail, organizational, and time‑management skills. Responsive and professional, with a focus on providing excellent client service. Able to format documents and PowerPoint presentations using firm templates. Able to handle multiple tasks and meet deadlines in a fast‑paced environment. Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow‑up. Clear written and verbal communication skills and a professional demeanor. Able to work independently on routine tasks with minimal guidance and supervision. Understands the importance of confidentiality and handles sensitive information appropriately. Works well with others and contributes positively as part of a team. Available to work a full‑time schedule with flexibility for occasional overtime or extended hours. Education & Prior Experience Minimum 5 years of experience in project management and client support; experience at a law firm or other high-pace professional services firm is preferred. Bachelor’s Degree or equivalent experience is preferred. Experience with litigation practices is a plus, but training will be provided for candidates with relevant transferable skills.. Technology Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook – strong Word and PowerPoint skills a must. Exceptional computer skills with the ability to learn new software applications quickly. The expected pay range for this position is: $40.66 to $43.41 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. 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