IP Docketing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment. Join our Docketing team as a Patent Prosecution IP Docketing Specialist located in our Chicago or New Jersey office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline driven-environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role can be based either in our Chicago or our New Jersey office on an hybrid basis. Office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. Position Summary The Patent Prosecution and Trademark Docketing Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB in order to accurately identify docketing deadlines for the benefit of our clients and the firm. Key Responsibilities Responsible for quality control, daily maintenance and operation of the firm’s docketing system Processes both electronic and paper mail Reviews mail and specific relevant docket deadlines and inputs into docketing system Notifies attorneys that items have been properly docketed Tracks updates from the PTO that may impact the IP department Ensures all docketing items are timely and accurately processed in accordance with firm policies Performs other special projects within the department as assigned Qualifications Skills & Competencies Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation Recognize confidential, sensitive, and proprietary information and maintain confidentiality Must maintain a high level of workflow and quality controls in multi-office locations Candidate should be flexible to work overtime as needed Education & Prior Experience Six plus years of substantive IP docketing experience at a major law firm or corporate required Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT College graduate preferred Must exhibit strong substantive knowledge of docketing requirements Must have extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT Technology Proficiency in Windows-based software, and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook Exceptional computer skills with the ability to learn new software applications quickly Possess a working technical knowledge to support the firm’s docketing system databases The expected pay range for this position is: CHI/DEN: $39.49 to $44.62 per hour NJ: $38.46 to $43.08 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.