Office Services Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Position Summary: The Office Services Coordinator plays a vital role in ensuring the smooth and efficient day-to-day operations of the office. This position provides comprehensive support across all departments and levels of staff, while fostering strong relationships with internal and external clients and service providers. Working closely with the Business Director and Office Services Manager, the Office Services Coordinator is dedicated to maintaining the highest standards of service. The ideal candidate is adaptable, dependable, and prepared to work overtime as needed. Key Responsibilities: Oversees the receipt, processing, and distribution of all incoming and outgoing mail, packages, and hand deliveries Maintains adequate supplies of paper and toner across all printers and copiers, and coordinates the secure shredding of confidential documents Prepares and assembles binders, and performs copying and scanning of documents as requested by staff Provides hospitality and front-of-house support, including assistance with the planning and execution of office events and client functions Coordinates and facilitates office moves and workspace turnovers, ensuring minimal disruption to daily operations Performs spot cleaning and general housekeeping tasks to maintain a clean, organized, and professional office environment Provides coverage for the Legal Support Specialists during absences to ensure continuity of service and uninterrupted workflow Serves as a backup for reception by answering and directing incoming calls, and by welcoming, assisting, and directing visitors in a courteous and professional manner Answers and transfers incoming calls; receives, assists, and directs visitors Handles all responsibilities with the highest level of confidentiality and professionalism Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies Strong interpersonal and communication skills with the ability to work effectively with all levels of the organization Excellent organizational skills Professional demeanor and strong verbal and written communication skills, including active listening and the ability to convey information clearly High level of initiative, sound judgment, and strong follow-up skills Ability to work under pressure, manage strict deadlines, and effectively balance multiple tasks with minimal supervision Education & Prior Experience: High school diploma; college degree is a plus Minimum 3 to 5 years administrative experience related to the duties and responsibilities specified Technology Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook Exceptional computer skills with the ability to learn new software applications quickly The expected pay range for this position is: $27.88 to 31.73 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.