Patent Prosecution Paralegal

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work in an innovative and collaborative environment. Join our IP Patent Prosecution Team as a Paralegal located in our Florham Park, New Jersey office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Florham Park, New Jersey office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The IP Patent Prosecution Paralegal will provide organizational and practice specific assistance to attorneys in the Department in managing U.S. patent prosecution including related research, analysis, docketing and eFiling. The ability to take ownership of projects, strong organization skills and attention to detail are essential. This candidate must be able to multi-task and prioritize as well as have a strong client service orientation. This role requires working collaboratively in a team environment as well as working independently. Candidates should also be flexible to work overtime as needed. Key Responsibilities Manages and organizes U.S. patent docket and processes for multiple IP attorneys Prepares client formalities for execution (Declarations, Assignments & Power of Attorney) Files Provisional, U.S. Utility, Continuation, Divisional, Design & 371 national stage applications, reissue applications, and follow-up on patent prosecution submission requirements, such as response to office actions & issue fee payments with the USPTO, including formalities and Information disclosure statement with the U.S. Patent and Trademark Office Performs Assignment searches, Assignment recordings, and chain of title reviews Docket management and calendaring, requiring significant awareness of and sensitivity to time management and filing deadlines Manages and updates files with USPTO Pair database and prepare responses as needed Drafts templates for Office Action Responses Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines and requests for instructions and formalities reminders Calculates Patent Term Adjustments and processes payment of Issue Fees Reviews files and prepares of Information Disclosure Statements and accompanying documents Effects portfolio transfers and manages multi-client portfolios Files and assists in prosecution of design applications Proofs and edits patent applications and office actions and prepares office actions Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements Assists with other department activities as needed, adheres to firm policies, and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies Candidate must have strong problem-solving skills, able to take initiative and use good judgment, with excellent follow-up skills. Have the ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team. Have excellent interpersonal and communication skills (oral and written), professional demeanor and presentation. Position requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks. High attention to detail, outstanding organizational skills and the ability to manage time effectively. Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others. Recognize confidential, sensitive, and proprietary information and maintain such information as confidential. Candidate must be a self-starter who can work independently with minimal supervision. Education & Prior Experience Bachelor’s degree from accredited institution preferred. Paralegal certificate from an ABA certified paralegal program and notary a plus. Working knowledge or experience in a law firm or legal environment is helpful. Trademark experience is a plus. The expected pay range for this position is: $39.65 to $45.87 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.