Legal Secretary

With eleven offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a unique and compelling value proposition. Our prestigious national professional services firm has an immediate opportunity for two experienced Legal Secretaries with strong litigation and administrative skills to join our growing San Diego office. As office demand continues to expand, we are actively building out our support team to meet increasing client and practice needs. This is a five days in-office position. In addition to legal secretarial responsibilities, this position may assist with light office operations and hospitality needs in the San Diego office, including welcoming visitors, supporting conference room and meeting coordination, assisting with office events or catering needs, preparing materials for meetings or filings, and providing general backup support when Office Services or other administrative staff as necessary. The ideal candidate is a bright, detail-oriented professional with strong proofreading skills, excellent spelling and grammar, and familiarity with both state and federal court filings, including e-filing. A successful candidate will bring a positive attitude, strong initiative, and a high degree of flexibility in supporting a dynamic and fast-paced environment. They will be comfortable working independently, highly self-motivated, and take ownership of their work while also contributing to a collaborative team culture. This is a strong opportunity to join an expanding office where your contributions will directly support continued growth and operational excellence. RESPONSIBILITIES: Daily interface with attorneys, visiting attorneys and teams to manage requested administrative support tasks and act as a liaison between billing partner and team members including paralegals. Coordinate and submit state, federal, and appellate court filings, including complex filings requiring careful attention to court rules, formatting requirements, deadlines, exhibits, appendices, and supporting documentation. Back up Reception duties, including greeting incoming visitors for client meetings, depositions and team meetings, hospitality and conference room scheduling assistance. Oversees meeting set ups and catering requirements with Office Services staff. Occasionally duplicates, organizes and prepares documents for court filings when Office Services staff are not available. Organizes, prepares client documents obtained directly from the professionals during office hours and during client meetings. Receives original travel & expense related receipts and documentation directly from attorneys and