Practice Coordinator- Health Care

With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition. The Opportunity We are seeking a forward-thinking Practice Coordinator to provide executive-level administrative, project and client support to one or more senior level partners or senior managing directors who lead numerous legal and consulting projects related to federal and state healthcare reform. The ideal candidate is proactive, highly organized, and able to manage competing priorities while supporting senior leaders and client-facing deliverables in a fast-paced professional services environment. Key Responsibilities Working in conjunction with the Partners and Consultants to determine, plan and execute effective programs to manage workflow, timelines and project deliverables. Identifying and compiling daily tasks of incoming and pending work based on existing matters; monitoring status on a routine basis and responding/re-prioritizing as needed Producing and proofreading presentations and slide decks Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events. Serve as a primary point of contact and liaison with internal and external individuals. Provide support in development and finalization of deliverables. Prepare and format correspondence/files in Outlook, Word, Excel and PowerPoint. Oversee entry and coding of partner's time. Reconcile monthly billing statements and track to project budgets. Manage and track expense reimbursements. Provide back-up support to other assistants, when needed. Can be involved in the training and on-boarding of new Administrative Professionals in the Healthcare group. Complete ad hoc projects and duties, as needed. Qualifications Candidate should have 5 years of previous experience in executive level support. Bachelor’s degree in Business, or a related field preferred. Previous experience in a professional services firm highly preferred Superior customer service, communication and interpersonal skills Demonstrated ability to multitask and work under pressure, juggle multiple projects, and prioritize competing needs in a deadline driven environment Proficiency in Microsoft Office Suite, including Word, Outlook and PowerPoint Self-motivated with proven ability to anticipate problems and move things forward with limited direction. Ability to handle sensitive and confidential matters with discretion Understand client service within a professional services organization, and is driven to exceed expectations Experience representing and interacting with individuals at al