Legal Practice Coordinator (Real Estate)

Overview At MoFo, we couldn’t write our own success story without yours. Ready to write your story? Join MoFo as a Legal Practice Coordinator on our Real Estate group! This role can be based in New York. https://www.mofo.com/offices ABOUT THE ROLE The Legal Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers. Plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. Leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. Provides a high level of client service and support while producing a high volume of consistently excellent work product. The Legal Practice Coordinator maintains a general knowledge of the firm’s practice areas and a specialized knowledge of the assigned attorneys’ practice area(s) and clients to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position. This individual will be supporting MoFo’s Real Estate practice group. Administrative Coordination Calendar Management : Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks. Communication Coordination : Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service. Contact Management : Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce. Document Filing : Manages both paper and electronic files in compliance with the firm’s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files. Auditor Requests and Opinion Letters : In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Opening and Closing Matters : Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm’s data security policy. Firm Policy and Procedure Adherence : Demonstrates an a