Administrative Assistant

Short Description Bowman has an opportunity for a Administrative Assistant to join our team in Herndon, VA.   At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients. Purpose Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business. Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research. Responsibilities Leadership and Direction Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance. At the Operational and Company Level Greet scheduled visitors and accompany to appropriate area or person. Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities. Communicate with internal and external clients, Project Managers, and other staff on project related matters. Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients. Act as liaison with corporate headquarters, disseminating information to local office staff accordingly. Do the Work Compose and edit correspondence in Word and create and maintain spreadsheets in Excel. Organize and maintain file system, file correspondence and other records. Collect and research data using various company programs. Make copies of correspondence and other printed material. Prepare outgoing mail and correspondence. Compose and type routine correspondence and spreadsheets. Serve as backup to receptionist function as required. Create and track work requests. Assist with the timesheet and invoicing process for assigned departments. Review invoices for accuracy within assigned departme