Project Accounting Coordinator

Short Description Bowman has an opportunity for a Project Accounting Coordinator to join our team remotely in the Eastern time zone.   At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients. Purpose Responsible for the project billing process, including responding to client inquiries, verifying employee's chargeable time; in accordance with the established accounting standards and billing policy. Responsibilities Leadership and Direction Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance. At the Operational and Company Level Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment. Assist and work with the Project Manager to ensure accurate and timely billing. Design and implement processes to improve cash flow and reduce receivables. Monitor and negotiate the collection of overdue accounts. Do the Work Perform project set-up for new projects. Manage monthly invoicing process for projects which includes but not limited to the following: Monitoring and maintaining timely Client and Company invoice due/dates or various bill schedules for T&M and fixed fee professional services. Coordinate and issue timely draft invoices to/from several Project Managers. Process all billing edits that include transfers, labor adjustments, comments, etc. Proof and issue final invoices to clients via email. Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens. Review vendor and subcontractor invoices process. Attend external client meetings or webinars to understand, register and comply with third party portals required