Administrative Assistant

<p>At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.</p> <p><strong><u>Position Summary</u></strong><strong>:<br></strong>The Administrative Assistant provides operational support to the Information Technology department and helps ensure the smooth coordination of day-to-day departmental activities. This role supports IT leadership and team members through scheduling, meeting coordination, invoice processing, onboarding logistics, document management, and vendor support activities.</p> <p><strong><u>Duties & Responsibilities:</u></strong></p> <p><strong>Administrative & Operational Support</strong></p> <ul> <li>Provide calendar and scheduling support for the Chief Information Officer (CIO), IT Directors, and their management teams, including coordinating meetings, conference room scheduling, catering requests, and preparation of meeting materials.</li> <li>Assist with travel arrangements, itineraries, meeting logistics, and expense submissions.</li> <li>Support onboarding logistics in partnership with Human Resources, including scheduling and coordinating equipment requests.</li> <li>Maintain electronic files, departmental records, and shared document repositories using Firm-approved systems and platforms.</li> <li>Assist with document management processes, including DocuSign coordination, iManage uploads, and support documentation.</li> <li>Assist with tracking assignments, deadlines, an