Assistant, Office Services

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description The Assistant, Office Services supports the daily operational needs of the Firm by ensuring all office, pantry, catering, conference room, and supply areas are fully stocked, clean, and functioning efficiently. This role plays a key part in maintaining a professional, welcoming, and well organized workplace environment for attorneys, staff, clients, and visitors. The hours for this role are 11:00 a.m. to 7:00 p.m. Primary Responsibilities and/or Essential functions: Maintain a professional and welcoming environment for visitors, Firm attorneys, staff, and clients. Set up and break down conference rooms for meetings and events according to requests. Refresh rooms between meetings to ensure cleanliness and readiness. Monitor AV/basic room readiness and report issues to IS Department. Assist with catering setup and breakdown for meetings and special events. Receive and stage food deliveries, ensuring proper arrangement and presentation. Remove catering promptly after meetings/events and ensure spaces are cleaned and reset. Restock kitchen and pantry areas throughout the day. Ensure all convenience areas remain organized and presentable throughout the day. Perform light cleaning/refreshing including wiping counters, organizing shelves, checking expiration dates. Conduct routine restroom checks to ensure cleanliness and adequate supplies. Report maintenance concerns immediately (plumbing issues, spills, outages, etc.). Refill and organize print area supplies throughout the day. Serve as back up for reception when necessary. Complete and submit weekly timesheets and PTO requests to manager in a timely manner. Develop and maintain excellent customer service relationships with clients. Attend training classes and complete annual training requirements for skills enhancement. Maintain confidentiality of all Firm matters. Assist in emergency situations. Maintain knowledge of all emergency equipment, location(s) and fire evacuation/emergency procedures. Any additional responsibilities as required by management. Knowledge, Skills & Abilities: Some hospitality, facilities, office services, or customer service experience preferred. Maintain knowledge of and demonstrate professionalism in performing responsibilities. Excellent interpersonal skills; ability to work with different personalities in high-pressure situations, and to project a strong sense of customer service and friendliness towards our attorneys, visiting attorneys, clients and all g