Talent Services Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Talent Services Team as a Talent Services Assistant located in our Washington D.C. office. We are seeking a detail-oriented and proactive professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses exceptional organizational skills, strong interpersonal abilities, and a client-focused mindset. With a dedicated work ethic and a collaborative approach, you will play a vital role in supporting the Talent Services department and delivering outstanding service across the organization. Flexibility, adaptability, and initiative are key for success in this role. If you are motivated to contribute to a dynamic team and are eager to grow your career in human resources, we invite you to apply. This role will be based in our Washington D.C. office, on an in-office basis. This role reports to the Talent Services Senior Manager. Position Summary The Talent Services Assistant provides comprehensive administrative support to the Talent Services department under the guidance of the Talent Services Senior Manager. Responsibilities include assisting with staff recruitment, onboarding, event planning, benefits administration, electronic file maintenance, other HR-related tasks and professional development. Candidates should be flexible and willing to work overtime as needed. Key Responsibilities Assists with staff recruitment by posting open positions, tracking applicants via the applicant tracking system, and scheduling interview appointments. Communicates with candidates regarding application status and coordinates all aspects of the new hire process, including paperwork, background checks, and start dates. Supports onboarding and orientation for new employees by preparing welcome communications and assisting with the planning and execution of orientation sessions. Assists with employee benefits administration, including healthcare, life, disability, 401(k), and other health and welfare programs; provide support during annual open enrollment. Maintains accurate personnel records, including personnel files, I-9s, E-Verify documentation, and records for both active and terminated employees. Coordinates firm events such as staff appreciation activities, wellness clinics, holiday parties, and other special events; assist with community fundraising initiatives as needed. Provides administrative support for vacation coverage and overflow tasks. Assists with the performance assessment process by sending reminders and tracking feedback for employee reviews. Processes employment verifications and HR transactions, including employee changes and separations; assist employees with time and attendance systems and review time records. Coor