Legal Assistant, IP

Hiring Manager: St. Louis Office Manager About Armstrong Teasdale: For more than a century, Armstrong Teasdale has forged long-term relationships with clients large and small around the globe. Since our founding in 1901, we have grown to be one of the 200 largest law firms in the U.S. Our mission statement—“Always exceed expectations through teamwork and excellent client service”— carries through everything we do. We embrace the following values: integrity, teamwork, entrepreneurship, investment, celebration, perspective, accomplishment and inclusiveness. Armstrong Teasdale is seeking an Intellectual Property Legal Assistant to join the firm. The Intellectual Property Legal Assistant provides administrative assistance to all intellectual property practice group timekeepers. This individual works within a team environment to ensure uninterrupted workflow in service. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Draft, review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution Conduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm's time and billing system, reviewing of billing statements, and editing same for preparation of final billing Maintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanning May review, prioritize and maintain daily docket including validation of due dates, workload, tracking, may be responsible for providing reports in specialized formatting and follow up with timekeepers regarding deadlines May perform electronic filings with the USPTO office including preparation, formatting, and review of documents Effectively communicate with team and clients May obtain signatures and documents from clients, and track all requirements and due dates to ensure everything is prepared for filing Perform conflict checks, draft engagement letters in connection with file opening, and complete the file opening process Coordinate and make travel arrangements Effectively track and manage CLE reporting Job Qualifications: Required Education: High school diploma or equivalent Licenses and/or Certifications:N/A Experience: 2-4 years office experience including MS Office Suite; Legal office experience specifically in Intellectual Property preferred Supervisory Responsibilities: No Work Model: This role follows a hybrid work arrangement and requires a regular onsite presence of at least four (4) days per week in the Firm’s St. Louis office. Physical Activity: The employee will be required to sit for prolonged periods and work on a computer. Travel Required: N/A Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace. Search firm submissions for attorney candidates will be accepted from agencies with a current fee agreement, dated on or after March 17, 2025. Please note that older agreements are no longer valid for new submissions. Agencies who do not have a current fee agreement may reach out to Colleen McNulty at cmcnulty@atllp.com to request one. Search firm submissions for associate and counsel candidates may be submitted through our search firm portal.