IP Practice Team Specialist

IP Practice Team Specialist Cooley is seeking an IP Practice Team Specialist to join the IP Services team. Position Summary: The IP Practice Team Specialist (IP PTS) serves as the centralized point of contact responsible for providing high-level non-billable administrative practice management support to assigned Patent practitioners. The IP PTS supports the entire practice group and serves as the administrative liaison between clients and the firm. Position Responsibilities: Administrative and practice support: Take initiative to handle/support non-billable functions of the IP practice groups allowing the practitioners to focus on business development and billable client work Key point of contact for senior attorneys and practitioners, perceptively anticipate their need, liaison between partners and others inside and outside the firm, e.g. communicate with clients as needed Key administrative liaison for the integration of new practitioners Proactively oversee new client engagement and conflicts checks, draft and finalize waiver letters Draft audit letters and support the audit letter approval process Coordinate with and assist client transition team with intake, transfer, and disengagement tasks, for example, communicating with foreign agents as needed Create and maintain client and partner reference guides in coordination with the client teams Provide transition support to departing practitioners including monitoring email and voicemail accounts post departure Oversee all aspects of practice group meeting preparation and logistics (e.g., agenda, conference rooms, catering, outlook invitations, presentation materials) Support practitioners as needed to meet professional development requirements Arrange for and manage complex travel (domestic & international) Billing and finance support: Proactively keep the pre-bill review process moving to lessen the attorney’s workload and take responsibility of timely returning pre-bills to Accounting Work in partnership with Financial Services and client account specialists to compile reports and analyze data as needed Serve as the liaison between client and collections on special billing requirements, discrepancies, write-offs and discounts as directed Request and analyze client billing charts and monitor client matter budgets Assist with the practice expense approval process Take initiative to process expense reimbursements Assist in the international invoice approval process, approve credit memos from international agents Prosecution support: Monitor and maintain status charts for clients and practitioners to ensure prioritization and completion of timely filings; coordinate with the client service specialists and trademark paralegals, as appropriate regarding same; prepare reports of previous filings and upcoming deadlines Generate docket and status reports as needed Perform research and extract relevant IP information from official patent and trademark databases Business development and marketing su