Case Assistant - Data Protection, Privacy, & Security

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Case Assistant - Data Protection, Privacy, & Security, working in collaboration with and in support of the firm’s strategic initiatives, assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks. Location This position is located in our San Diego office and offers a hybrid work schedule. Responsibilities Incident response: Coordinating responses to data breaches, including notifying regulators and affected individuals as required by law (calls and emails with clients and vendors) Responding to regulatory inquiries or enforcement requests, including organizing and bate-stamping responsive documents Review of customer contracts for data breach notification requirements Drafting documents (i.e., notification template letters, impacted individuals’ data file notification template for mailings; vendor privilege agreements) Sanitizing client deliverables and creating as firm templates Vendor management (review and process invoices, track fee spends for the client) Managing vendor privacy risks: Reviewing third-party contracts to ensure privacy protections and oversight mechanisms are in place. Manage data rooms and case files. Other duties as assigned. Desired Skills Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience. Office experience in a law firm environment supporting paralegals and/or attorneys preferred. Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis. Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc. Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines. Minimum Education High School diploma or GED. Preferred Education Bachelor's Degree. Minimum Years of Experience 1 year demonstrated success working in a fast-paced environment. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Prov