Word Processing Coordinator

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com. Position Summary The Word Processing Coordinator provides seamless coverage when the Word Processing Supervisor is absent or away from the workflow area. In the event the Word Processing Supervisor is absent, the Coordinator will assume the lead role at the workflow desk. The Word Processing Coordinator is also responsible for document work which requires advanced knowledge of a full range of word processing applications. In addition, the Word Processing Coordinator is responsible for distributing, faxing, scanning, and copying documents as well as other responsibilities outlined below. Shifts Available: - Monday/Tuesday/Wednesday - 7:00 p.m. - 7:30 a.m. - Thursday/Friday/Saturday - 7:00 p.m - 7:30 a.m. - Friday/Saturday/Sunday – 7:00 a.m. to 7:30 p.m Essentials Duties and Responsibilities Typical responsibilities include, but are not limited to, the following: Monitor e-mail for work requests and respond in a timely manner Accept, log, and prioritize work requests Complete the Request for Work form and record the request in the electronic log Prepare the end of shift status report Diagnose and troubleshoot problematic jobs Check workstations in the Conference Center to ensure equipment is working and that there are adequate supplies Handle conference room reservation requests Answer Computer Support hotline calls when they are not available Check with Distribution Center for remaining work and review the end of shift status report Distribute remaining work from previous shift to staff Check Conflicts database for active conflict requests Perform conflict searches during off-hours Monitor and resolve technical problems associated with work requests Check paper supply and order as necessary Monitor proofreading temps including a review of procedures and paperwork Monitor general cleanliness and appearance of the Word Processing area Check Word Processing equipment periodically: printers, pcs, mfps, and transcription hardware/software Qualifications / Position Requirements Advanced level proficiency in Word, Excel, PowerPoint, Visio and Acrobat Considerable knowledge of and the ability to use computers and software applications currently being used at the Firm Effective communication and sound judgment Excellent attendance and punctuality Demonstrated ability to organize, direct, and perform high level coordinating duties in a manner conducive to full performance and high morale Demonstrated ability to identify problems and develop appropriate and feasible solutions Ability to maintain pe