Executive Assistant

Job Description About Fragomen: Fragomen is the world’s leading provider of immigration services, combining sophisticated technological tools with deep expertise to navigate complex immigration challenges. With offices worldwide, we are committed to delivering exceptional client service and fostering an inclusive and innovative work environment. Position Summary: We are seeking a senior Executive Assistant to support senior leadership in our Washington, D.C. office. This hybrid role is designed for a highly experienced EA who serves as a trusted partner to executives by anticipating needs, enabling informed decision‑making, and ensuring operational excellence, while remaining firmly grounded in executive support best practices. This position goes beyond traditional administrative support by incorporating priority management, executive‑level coordination, and data‑informed reporting, all within a professional services environment where discretion, judgment, and precision are essential. The ideal candidate is proactive, detail‑oriented, and comfortable operating in a fast‑paced, high‑expectations setting. They think beyond the immediate task, anticipate executive needs, and contribute to continuous improvement - while understanding the importance of accountability, and teamwork in a law firm or professional services context. Key Responsibilities Executive Support Provide comprehensive, high‑level administrative support to senior leadership, including complex calendar management, travel coordination, meeting logistics, and correspondence. Serve as a primary liaison for internal and external stakeholders on matters related to executive scheduling, priorities, and communications. Draft, edit, and proofread executive‑level documents, presentations, and briefing materials, ensuring accuracy, clarity, and professionalism. Manage competing priorities on behalf of the executive, exercising sound judgment and discretion to ensure time and attention are focused on the highest‑value matters. Executive Partnership & Priority Enablement Act as a trusted executive partner by supporting, tracking, and advancing leadership priorities. Assist with coordination of cross‑functional initiatives by scheduling, tracking milestones, and following up on action items as directed by leadership. Prepare agendas, capture key discussion points, and track action items for executive and leadership meetings. Support executive decision‑making by gathering information, synthesizing inputs, and preparing concise, executive‑level summaries and briefings. Systems, Tools & Technical Support Serve as a power user for systems and platforms utilized by senior leadership (e.g., Outlook, document management tools, reporting platforms), ensuring efficient use and data accuracy. Coordinate with IT, finance, and operations teams to ensure executives have appropriate tools, access, and support. Assist with preparation of technical or data‑driven presentations, ensuring information is ac